PRODUCT
Scheduling, compliance, communication, rosters and a personal assistant, all connected in one system built for the way high school athletic departments work.
A portal for every role. See Who It's ForSCHEDULING
Coaches build the week once, and everyone sees the version that applies to them, with classes, assignments, exams and sports side by side.
Practices, games and travel, including repeating events, entered one time.
Varsity, JV and freshman each see only what applies to them.
Assignments and exams sit next to practices and games, and overlaps with class are flagged for the athlete and sent to the right coach.
COMPLIANCE & E-SIGNATURES
Physicals, waivers and staff certifications are sent, signed and tracked in one place, so you can see who's done and who isn't without sending a single email.
Compliance documents go to your whole program, a team, a level, a grade or one person, for athletes or staff.
Athletes, parents and staff sign or upload proof in the app, and a signed copy is saved.
Remind everyone outstanding in one tap, and overdue documents can come straight to you after the number of days you choose.
COMMUNICATION
Announcements and messages live right next to your rosters, so nobody chases replies across group chats and email.
Send to a whole team, its coaches, a single level or one athlete.
Mark it urgent, add a photo or video, and keep replies in one place.
Talk one-on-one with your coaches, staff and athletes, with read receipts.
ROSTER & STAFF
Every sport, team and level in one place, with the right people on each, and no IT department needed.
Athletes join their exact team and level with a code, and each team chooses whether they're added right away or after a coach approves.
Staff join with your school's staff code and pick their role, and you approve each person. You can change anyone's role and level at any time. Parents request access and your staff approve it.
Remove someone and their access ends right away.
PERSONAL ASSISTANT
A built-in assistant that knows your schedule, your team and your compliance, and answers in plain English.
"What's on my schedule this week?" or "Which documents do I still need to sign?"
It follows the same access rules as the rest of CourseLap and never changes anything.
It drafts messages, like an absence email to a teacher before an away game.
SECURITY & PRIVACY
Every person sees exactly what their role requires, and nothing else.
Athletic directors see the whole program. Head coaches see their own team, staff assigned to a level like JV work only with that level, and support staff see only the teams they're assigned to.
Athletes see their own schedule and their team's updates, never another team's information. Parents see only their own child.
Staff join with your school's staff code and wait for your approval, parents are approved by your staff before they see anything, and removing someone ends their access right away.
Every request is checked at the database, not just on screen, and all data is encrypted in transit and at rest.
FAQ
We set up your program with you: sports, teams, levels, staff and compliance documents, plus live training for your staff. Setup is a one-time fee based on your plan. After that, athletes and staff join with their codes, and you approve your staff.
Not to get started. Athletic directors set up teams and levels themselves, staff and athletes join with a code, and you approve your staff. Connecting your school's student information system or learning management system, when available, takes a short one-time setup by your IT person.
No download needed. CourseLap works in the browser on any phone, tablet or laptop, and you can add it to your home screen so it opens like an app. Apps for the App Store and Google Play are coming soon.
Yes. Schedules can be exported to Apple Calendar, Outlook or any calendar app.
Every person only sees what their role allows, every request is checked at the database, and all data is encrypted in transit and at rest.
You get help from a real person, and every support request gets a response within 48 hours.
Plans are based on the size of your program. See our plans, or get a demo and we'll walk you through it.
In 30 minutes, we'll show you how CourseLap brings your rosters, schedules, compliance and communication into one system built around your department.